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 JOB POSTING

OFFICE COORDINATOR II, 20 HOURS/WEEK, BETHEL EDUCATION FOUNDATION (#Memo 12-22-23)

District Office (learn more)

Bethel School District 52

Eugene, Oregon (map)

Job Details

  • Job ID: 3956507
  • Application Deadline: Posted until Filled
  • Posted: July 6, 2022
  • Starting Date: Immediately

Job Description

Bethel School District is seeking qualified applicants for a 20 hours per week Office Coordinator II to support the Bethel Education Foundation. The Bethel Education Foundation (BEF) is an independent, non-profit organization that supports Bethel schools. 

 

The hours for this position are flexible, though there will be periods of high intensity work preparing for specific events or fundraisers. This position reports to and works closely with the Development Director.

 

This is an ideal position for someone interested non-profit management, is detail-oriented, committed to supporting public schools, and enjoys working with community members and organizations. 

 

Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success.

 

Nature of Work

This is office support work of a specialized clerical nature for Bethel School District. Positions of this class perform general and specific clerical office support tasks. 

       

Positions of this class have a blend of clerical support and office duties. The type of work may vary depending upon the work cycle of the school year. An Office Coordinator II may have student, parent, and public contact in person or by telephone. A pleasant and helpful attitude is needed when working with the public.

 

Examples of Work

These duties are illustrative only. Other duties may be assigned.

  • Provides clerical assistance by responding to communication via phone, email and written correspondence
  • Performs data entry in a database to create and update records, mailing lists and donor lists
  • Maintains and updates files, as needed
  • Maintains current calendar and compiles, copies and distributes announcements and newsletters
  • Greets and screens walk-in and telephone callers; responds to questions and directs to the appropriate person promptly; and takes messages
  • Prepares requisitions for materials and supplies requested by BEF; performs bookkeeping responsibilities for petty cash fund; collects, sorts and distributes mail
  • Performs work within established policies and procedures with a supervisor available for unusual or non-recurring problems. Work is reviewed for meeting time lines and completeness

Selection Factors

  • Knowledge of basic English composition, spelling, grammar, and vocabulary
  • Knowledge of the operation of standard office equipment required by the position, including the district database
  • Ability to follow district guidelines on maintaining confidentiality of information
  • Ability to deal with the public in a pleasant, tactful and courteous manner
  • Ability to learn office policies and procedures for tasks assigned
  • Ability to learn word processing software as required by the position
  • Ability to type, enter data into a computer database, and take dictation accurately at an acceptable level of proficiency, as required by the position
  • Ability to process and complete clerical transactions accurately and efficiently
  • Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals
  • Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers
  • Ability to maintain regular, predictable and prompt attendance

Minimum Qualifications

High school diploma or equivalent. Two years of general office work which provides experience in typing, filing, operating office machines, computer data entry and dealing with the public. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience. New staff must be fully vaccinated to meet the COVID-19 vaccine mandate or have an approved exception.

 

For information regarding this position please email Kristin King, Development Director at Bethel Education Foundation, at kristin.king@bethel.k12.or.us.  

 

To apply, please follow the link to TalentEd Recruit and Hire.

 

Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration.

 

If you are an in-district employee and wish to be considered for this position, please complete an online application through TalentEd Recruit and Hire by 4:00 p.m., July 20, 2022.

 

 

CLOSING DATE: Open until filled

 

 

Bethel School District 52 complies with provisions of the various civil rights laws, such as the Fair Employment Practices Act, Title IX regulations, and Section 504 of PL93.112 in employment and educational programs and activities.

 















       EQUAL OPPORTUNITY



   DRUG-FREE WORKPLACE



     AMERICANS WITH DISABILITIES ACT



The Bethel School District, an equal opportunity employer, complies with provisions of the various civil rights laws, such as the Fair Employment Practice Act, Title IX Regulations and Section 504 of PL 93.112 in employment and educational programs and activities.


The District is committed to maintaining a drug-free workplace and strictly complies with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989.


Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990.  Disabled persons may contact Remie Calalang, Assistant Superintendent, at (541) 689-3280 for additional information or assistance.


 POSITIONS AVAILABLE                 PLEASE POST IMMEDIATELY

 

4640 Barger Drive, Eugene, OR 97402  l  Phone: (541) 689-3280  l  Fax: (541) 689-0719  l  www.bethel.k12.or.us

  • Position Type: Part-time
  • Positions Available: 1
  • Job Categories: Administrator > Director/Coordinator/Manager
    Support Staff > Administrative Assistant
    Support Staff > Secretary
  • Job Requirements

    • No experience required

    Contact Information

    • Jill Busby, Board Secretary
    • 4640 Barger Drive
    • Eugene, Oregon 97402

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