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 JOB POSTING

ADMINISTRATIVE ASSISTANT II - KW2227 (#KW2227)

Kentwood High School (learn more)

Kent School District

Covington, Washington (map)

Job Details

  • Job ID: 3956352
  • Application Deadline: Posted until Filled
  • Re-posted: August 16, 2022
  • Starting Date: Immediately

Job Description

This position is 8hrs/9mo and pay is spread over 12months.

 


Criteria for Initial Placement on the Schedule per Collective Bargaining Agreement: Experience credit for regular employees shall only be allowed for prior experience in a K-12 educational unit to the extent required by RCW 28A.400.300 as amended.

 

All clerical testing has been suspended for KAEOP applicants. Level testing will now only be done after the initial interviews for the finalists only. This means all applicants will be screened for interviews without passing the clerical testing for the position. Once interviewed, if you are a finalist, you will required to pass the clerical test for the position you are being considered for.

 

Kentwood, a four-year high school of 1,900 students located east of Kent, offers a wide variety of courses in English, math, science, social studies, P.E., business, world language; including Mandarin Chinese, health, home and family life, technical and vocational courses, and other electives. Kentwood offers students a strong co-curricular program, including a career center, sports teams that are regularly state champions, Grammy award-winning music programs, theater, and special interest activities. Kentwood is on a six period, semester schedule, which enhances the opportunity for student choice and achievement.  In addition, the 9th and 10th grades are broken into small learning communities, which enhance personalization and collaboration for student and teacher. Students are challenged at all levels and areas.  Kentwood students and staff are committed to success and regularly demonstrate high levels of achievement.  The "commitment to excellence" is evident from ELL and Special Education classes to Advanced Placement in art, history, literature, language, biology, chemistry, economics, environmental science, music theory, physics, psychology, calculus and statistics. Kentwood also offers students University of Washington courses in English composition, French, pre-calculus, science, and Spanish. Kentwood enjoys strong parent and community support.

 


ADDITIONAL NFORMATION:   This position is part of the KAEOP bargaining unit.

 

ASSIGNMENT:  The purpose of this position is to perform a variety of clerical tasks and procedures to assist with the daily office operations, including the consistent use of computer applications for such purposes as word processing and updating and maintaining records. Depending on school site, candidate may provide assistance for attendance and/or Becca office, library, registration, counseling office, front office, or program office in a school or in central administration.   The employee performs work that is more varied and more complex in terms of procedures to be followed and the computer applications used. The essential duties and responsibilities include the following:

  1. Provides secretarial and office support, including word processing, filing, scheduling, and records control; performs data entry, word processing, spreadsheet, and/or report functions on an office computer.
  2. Updates and maintains financial, student, and office records using computerized applications, such as an automated student information system, or financial database as well as word processing and spreadsheet applications.
  3. Performs a variety of duties to assist with office and/or school operations, which may include such tasks as admitting students who have been absent; alerting school administrators of attendance problems; processing forms for students with excessive absentee or tardiness problems; or processing new students in a high school, BECCA reporting and filing of petitions, typing discipline letters, conduct preliminary McKinney Vento eligibility, preparing educational records, sending for and receiving records from previous schools, recording receipt of records and creating academic history; processing withdrawals and releasing student records in accordance with legal disclosure procedures, assuring the proper and legal control of records, or providing administrative support in a school library or counseling activities or program office.
  4. Performs duties related to specific program activities, such as preparing transportation requests, eligibility or award lists and certificates; preparing and maintaining special records, schedules, and reports; compiling statistics and maintaining databases; assembling and distributing special materials; processing time sheets and special forms; and the like.
  5. Types correspondence and processes a variety of forms, including purchase orders, work orders, and program related forms; opens and distributes incoming mail; performs office receptionist duties as needed.
  6. Produces and duplicates materials; performs routine use and maintenance of copier equipment; may use laminator equipment, and or similar machines; produces transparencies; maintains related equipment/production records.
  7. Provides health room services, as needed, in accordance with established district procedures; administers first aid to ill or injured students when appropriate; administers medication in accordance with district procedures; makes appropriate emergency communications, including follow-up reports, and maintains student health records.
  8. Maintains a high degree of confidentiality with regard to all district-related matters and records.
  9. Provides for a friendly, open, and safe atmosphere in the secretarial office and school reception area.
  10. Maintains a high degree of confidentiality with regard to all district-related matters and records.
  11. Provides assistance to other staff, as needed. Maintains adequate supplies for office operations; conducts inventory as required or necessary. Serves as member of the building or program support team; performs related duties consistent with the scope and intent of the position as assigned.
  12. Maintain all fingerprinting supplies and records. Take fingerprints of school volunteers.
  13. Supervise student TA’s.
REQUIRED QUALIFICATIONS

  1. High school diploma/GED or equivalent educational experience; additional related training desirable; or any combination of experience and training which provides   the knowledge, skills, and ability required to perform the work.
  2. Completion of Kent School District’s clerical testing at the administrative assistant II (B) level, with a score of 70% or higher. 
  3. Valid first aid, CPR card, Automated External Defibrillator (AED) training and knowledge of modern emergency health-care procedures required for school positions. 
**To be considered for this position the candidate must meet the above required qualifications.

  

PREFERRED QUALIFICATIONS:

  1. Knowledge of general office processes and procedures and the use of a variety of office equipment.
  2. Knowledge of standard office computer applications such as MS Word, Excel, internet e-mail, student data base, etc.
  3. Knowledge of correct grammar, spelling, and English usage.
  4. Ability to operate a personal computer and modern office machines, including copier, FAX, and calculator.
  5. Ability to maintain timely, accurate, and efficient record keeping, including preparation of reports from office records.
  6. Ability to learn new operations, procedures, processes, and use of new equipment.
  7. Ability to organize, set priorities, and work effectively under pressure.
  8. Ability to exercise sound independent judgment, including appropriate handling of confidential matters.
  9. Ability to establish and maintain effective working relationships with students, staff, parents, and the general public and ability to work with a significant diversity of individuals and/or groups.
  10. Customer service skills and the ability to communicate effectively.
  11. Ability to communicate in a second language.
  12. Ability to exhibit multicultural and ethnic understanding and sensitivity with the ability to communicate effectively with all cultural groups in the school community.
  13. Experience working with a diverse student population and the specific school demographics.
  14. Desired characteristics are:  flexibility; ability to organize ideas, time and materials to accomplish goals; enthusiasm; ability to express ideas clearly and understand concepts being discussed; ability to learn new ideas and skills; ability and willingness to develop favorable relationships with students; and willingness to model behavior deemed appropriate by the school district and the community.   
ALL POSITIONS CLOSE AT 11:00 P.M. ON THE CLOSING DATE.
  • Position Type: Full-time
  • Positions Available: 1
  • Job Category: Support Staff > Administrative Assistant
  • Job Requirements

    • No experience required

    Contact Information

    • Rosa Cabrera
    • 12033 SE 256th St.
    • Kent, Washington 98030

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