Liberty High School (learn more)

Liberty School District 53

Liberty, Missouri (map)

Job Details

  • Job ID: 3954143
  • Application Deadline: Posted until Filled
  • Posted: July 5, 2022
  • Starting Date: Immediately

Job Description

2022-2023 School Year


Full-Time / 12 Month


Administrative Assistant - Registrar/Guidance (High School)

Purpose Statement

The job of Administrative Assistant - Registrar/Guidance (High School) is done for the purpose/s of providing clerical support to guidance counselors at a school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.


This job is distinguished from similar jobs by the following characteristics: Provides support to counselors and building administrative assistants coverage as needed.


This job reports to Principal.

Essential Functions


Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.


 Collects payments for a variety of financial debts (e.g. fines, fees, etc.) for the purpose of completing transactions and/or securing funds.


 Compiles data (e.g. grade reports, standardized testing, permanent records, etc.) for the purpose of preparing reports or processing requests.


 Consistent interaction with students for the purpose of educating students.


 Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.


 Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.


 Maintains student records at the high school and supports the Parent Portal for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.


 Performs other related duties as assigned (e.g. building duties coverage as needed, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.


 Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.


 Processes a variety of documents and materials (e.g. grades, MAP information, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.


 Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.


 Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.


 Supports guidance counselors for the purpose of providing services to staff, students and parents.

Job Requirements: Minimum QualificationsSkills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.


KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: English grammar/punctuation/ spelling/vocabulary; office equipment/software; and office practices.


ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job- related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; and working with frequent interruptions.


Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed in a generally hazard free environment.


Experience:   Job related experience is required


Education: High school dipolma or equivalent.


Required Testing: None Specified.

Certificates and Licenses: None Specified.

Continuing Educ. / Training:


Clearances:  Criminal JusticeFingerprint/Background Clearance



Liberty Public Schools is an Equal Opportunity Employer and promotes a drug free workplace. We have multiple opportunities and welcome you to apply for any position you feel you are qualified to perform. 


Applicants for Liberty Public Schools must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.


Salary schedules are published on our website:   Liberty Public Schools

  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories: Support Staff > Administrative Assistant
    Support Staff > Secretary
  • Job Requirements

    • No experience required

    Contact Information

    • Cindy Rollins
    • 8 Victory Lane
    • Liberty, Missouri 64068

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