Calvert County Public School District (learn more)

PRINCE FREDERICK, Maryland (map)

Job Details

  • Job ID: 3680143
  • Application Deadline: Posted until Filled
  • Re-posted: November 23, 2021

Job Description



September 22, 2021 


October 21, 2021 - REPOST


November 23, 2021 - REPOST:REVISED: Open until Filled



Payroll Systems Manager



Department of Finance



Chief Financial Officer



Under the direction of the Chief Financial Officer, the Payroll Systems Manager provides professional services of a general, specific, technical, sensitive and/or confidential nature.  Work involves coordinating with the Staff Accountant for Payroll to complete all aspects of the payroll processing and includes having full working knowledge of the financial/payroll software functionality with respect to the processing of employee compensation, payroll deductions, leave reporting, benefits, and all federal and state reporting requirements. The Payroll Systems Manager is expected to be highly attentive to details, exercise good judgement, follow instructions given by the immediate supervisor, and work independently with minimal supervision.



(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

  1. High school diploma
  2. Experience with payroll related procedures, including all applicable state and IRS reporting
  3. Excellent verbal, written communication and human relations skills
  4. Excellent personal computer (Excel, Word) skills
  5. Demonstrated proficiency in organization skills and general math skills
  6. Experience with writing Cognos reports
  7. Experience with auditing employee absence records in PowerSchool software
  8. Experience with processing online timecard (preferably in eFinance)
  9. Experience with performing payroll functions associated with processing worker’s compensation payments
  10. Experience with accrual and processing sick and safe leave
  11. Ability to produce an accurate work product
  12. Proven ability to work with a minimum of direct supervision and to carry a project to its completion
  13. Willingness and capability to work beyond the normal workday as needed to meet deadlines and attend or participate in occasional meetings
  14. Exercises good judgment in making decisions, including handling telephone calls, composition of letters and memoranda
  15. Demonstrated success in accomplishing tasks akin to the responsibilities listed below
  16. Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable





  1. Ensure that all payroll deadlines are met, to include processing pay runs, tax filings, submission of state retirement reports, etc.
  2. Performs duties of the technical payroll software lead in thoroughly understanding the complexities of the software system and applying best practices in ensuring that all Calvert County Public School contract, and federal and state laws and regulations are met
  3. Maintains up to date knowledge and application of applicable payroll law changes, to include, but not limited to income tax, retirement contributions, deferred compensation deductions, healthcare contributions, flexible spending, life insurance
  4. Processes payroll information for contract employees, temporary personnel, and substitutes
  5. Assists in maintaining a payroll system compliant with all federal, state, and local laws and regulations
  6. Processes appointment notices, tax, and benefits information, direct deposit data, and payroll deduction and garnishment information for employees
  7. Reviews leave information for all schools and offices for completeness, accuracy, and compliance
  8. Verifies that salary information agrees to appropriate salary schedule as approved by the Board of Education
  9. Reviews and verifies all documentation for arithmetical accuracy
  10. Maintains knowledge of all employee organization agreements to monitor compliance with leave and other issues that may affect payroll
  11. Responds to phone calls and emails, answer questions, performs research, and handles correspondence regarding pay check and direct deposit information, including withholdings, deductions, calculation of pay, leave, as well as, all benefit and deduction programs (including health and life insurance, Section 125 plans and tax sheltered annuities) and prepares paychecks for delivery
  12. Prepare reports and reconcile payroll deductions to vendor invoices
  13. Prepare payroll date and work schedules
  14. Complete required tasks related to worker’s compensation in a timely manner
  15. Prepare and file state retirement reports, prepare and transmit payroll tax information
  16. Verify W-2 information and file the appropriate W-2 data with federal and state agencies
  17. File payroll information in appropriate employee files and maintain other files and reports in an organized manner
  18. Transmit direct deposit information to the bank
  19. Provide accurate and timely financial reporting of payroll related data by ensuring proper expenditure account codes and accuracy of payroll-related encumbrances
  20. Participate in budgetary monitoring and control of payroll and benefits-related accounts
  21. Maintain integrity of payroll files for audit purposes
  22. Interact well with co-workers and provide outstanding customer service
  23. Work extended hours daily and work flexible hours as necessary
  24. Work well under stress and meet all deadlines



(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the Chief Financial Officer






Position is essentially sedentary.







Twelve (12) month position and salary commensurate with qualifications applied to the salary schedule for support employees (Scale 23).  If chosen for this position, the candidate must enroll in direct deposit.








Performance will be evaluated annually in accordance with the policy on evaluation established by the Calvert County Public Schools.




 This posting will remain open until filled.



All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website –


References must be directly related to education experience and must include immediate supervisor.


Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity to meet with the supervisor of the position for which the vacancy exists.


State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.


House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.


Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:


  • Director of Student Services
  • Director of Human Resources


For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: or call 1-800-421-3481.



Anti-sexual, Anti-racial and Anti-disability Harassment Statement

Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.


Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.


Students, parents and community members may report allegations of harassment to:


Mr. James Kurtz

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678


Employees may report allegations of harassment to:


Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678


Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.


Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.


For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: or call 1-800-421-3481.


  • Position Type: Full-time
  • Positions Available: 2
  • Job Categories: Administrator > Director/Coordinator/Manager
    Support Staff > Accounting/Bookkeeping
  • Equal Opportunity Employer


    Job Requirements

    • No experience required

    Contact Information

    • Calvert County Schools
    • 1305 Dares Beach Rd
    • Prince Frederick, Maryland 20678

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